FAQ

Why do you charge by the word rather than by the hour?

Most of the time you'll see editing rates that are quoted by the hour, but I personally prefer to charge by the word so that prospective clients can calculate what the cost of editing their project will be right from the start. This minimizes uncertainty and the potential for misunderstandings. Handing a manuscript over for editing can be extremely nerve-wracking if you're not used to it, so I really try to make the process as easy and low-stress as I can for my clients.

What is standard pricing for editing?

I provide my rates on my Services & Rates page, but clients who are seeking professional editing services for the first time may not know how those rates compare to the rest of the industry. The largest professional organization for primarily English-language freelance editors is the Editorial Freelancers Association, who do regular polls of their membership to determine the going market rate for editing services. The results are published on their website as a resource for the public so that prospective clients know what to expect: https://www.the-efa.org/rates/ When converted to be per-word rather than per-hour (using the working speeds provided and the industry standard of 250 words per page), the ranges posted there work out to 4¢-22¢ per word for developmental editing, 3¢-24¢ per word for line editing, 1¢-10¢ per word for copyediting, and 1¢-2¢ per word for proofreading. The fact that my rates are at the low end of this range is not indicative of my experience level or representative of the quality of my work, but rather a deliberate choice on my part. I set my fees where they are in an effort to help keep them accessible to indie publishers, self-publishing authors, and marginalized authors, many of whom are working with tighter budgets.

I've only written the first half of my book. Can I still send it to you?

Generally speaking, no. In rare cases, with established clients, I'm willing to work on a project in chunks as they complete it or can afford it. For new clients, however, I strongly prefer to be handed a completed manuscript to edit. It's simpler for both parties and, honestly, it allows me to do my job more effectively.

Do you have a resume?

I do, but it contains information (phone number, mailing address, etc) that I'd prefer not to post online. Clients can request to see it if they wish.

Do you have references?

Of course! In fact, you can see some of them under the "Client Feedback" section of the About page. More can be provided upon request.

What do your services not include?

My editing services do not include general fact-checking (unless it's something I know off the top of my head already), indexing, or seeking permission to use copyrighted material. I also don't handle creating tables of contents, building indexes or glossaries, applying pagination, arranging layouts for publication, or designing covers (though I can check all of that over for you afterwards with my proofreading service). Those are tasks for professionals who specialize in those areas. If you have need, I can often refer you to someone who has the skillset you're looking for.

Do you offer an editing sample?

I offer this free service to all potential new clients! It's extremely useful, as it gives me a good idea of the state of the manuscript, so that I know what I'll be working with if hired, and lets the client get a sense of whether my editing style is a good fit for them. For developmental editing samples, clients are encouraged to send me their first three chapters. For copyediting samples, I request the first chapter along with a ten-page excerpt—roughly 2,500 words—taken from the middle of the manuscript. (The first chapter is just to give me a lot of much-needed context; the ten-page excerpt is what I'll actually work on, and I prefer that it be from the middle of the manuscript because that's often the messiest part! It gives me the clearest idea of what to expect from the whole thing.) For proofreading samples, I request the first twenty pages of the project—roughly 5,000 words—and a copy of the style sheet prepared by the previous editor. Clients always get one hour of my time for free samples—how much of the excerpt I get through in that hour depends on the state of the project and may vary wildly. Clients whose manuscripts only require a light touch may get their excerpt returned to them fully edited, while I may only have been able to get through half (or less!) of the excerpt in the case of a manuscript that requires heavy edits. It works out to the same amount of feedback, however, so clients always get a thorough taste of what to expect regardless.

What is your turnaround time like?

This depends on the project and the service, and must be determined on a case-by-case basis. My turnaround time for developmental edits on most novel-length manuscripts is about two weeks, for instance, while copyediting a similar manuscript can take up to thirty days. Because I do have overlapping projects and multiple clients, and because I am a disabled individual dealing with a number of health issues behind the scenes, I like to set deadlines I know for certain I can meet. I would rather surprise clients if things get done early than potentially throw a wrench in the publication schedule by having to push back a deadline. Plus, unlike some editors who only do a single pass, I do multiple passes in my editing process to make sure the end result is as solid as possible. Reliability and producing a quality product are important to me, and thorough work takes time.

What file format should manuscripts be sent to you in? What software do you use?

For everything but proofreading, I prefer to work with Microsoft Word files (.doc) so that both parties can make use of the Track Changes feature. (If clients don't have Word, however, LibreOffice Writer is a free alternative that is cross-compatible and functions almost identically! I'm even willing to use Google Docs in a real pinch, as it has an analogous feature to Track Changes, but it's clunkier and not as versatile.) For proofreading, the manuscript should be in PDF format (having already gone through the layout and design stage) and will be marked up using comments in Adobe Acrobat Reader.

Can you give me some examples of how and why I would benefit from a sensitivity reader?

Absolutely. Critics of sensitivity reads have likened the service to censorship, but really it's the opposite: consulting a sensitivity reader is like consulting a specialized fact-checker or researcher, and their purpose is to facilitate you in writing the story you want to write as well as it can be written. All authors depend on keeping their readers engaged with what's on the page, and getting the details wrong can not only throw readers out of the story but cause them to give up a book entirely if the author accidentally crosses over into being offensive.
For example, if you're writing a character from the "Deep South" of the United States who speaks Louisiana Creole, you'll want to consult someone who not only knows what life is like in that area but who also knows Louisiana Creole so that you can make sure you've got it right! Likewise, if you're writing a character who is blind, there are many aspects of navigating life as a blind person that sighted people are completely unaware of; consulting someone who is blind will not only make sure you've got your facts in order but will also give you an opportunity to learn new details that you can include to improve the authenticity of your content. ​The more specific you are when choosing a sensitivity reader, the better the results are likely to be, so you should look for someone who has lived experience with the circumstances you want to check in about. For example, the experience of a Jewish person from Toronto who isn't very religious will be different from the experience of a Jewish person living in an Orthodox community in New York City, and both of those experiences will be different from that of a Jewish person living in Tel Aviv. The experiences of a parent to a transgender child will be different from the experiences of that child, and their knowledge of the trans community and trans issues will be different also. Hire the person whose experience is closest to what you actually need, even if that means your ideal sensitivity reader is incredibly unique. (You may not be able to find that exact person but the closer you can get, the more accurate and believable your portrayal will be. Depending on how close you can get to an exact match, and how many different perspectives, groups, or cultures are being represented in your project, you may want to hire more than one sensitivity reader.) Sensitivity readers are just as useful when writing nonfiction, where writers may run afoul of terms or concepts that they aren't aware will be offensive to a large number of people, both inside and outside of their target audience. For instance, the author of a book about gynecological health may not realize that a lack of inclusive language means the book won't be read by nonbinary individuals or by transgender men, even if those are both groups who might benefit from the contents and who the author was hoping to reach. Rather than the author having to become an expert on those communities overnight, they can hire a sensitivity reader to advise them on how best to approach (and retain!) those readers. Some people may see this as pandering, but that's a shortsighted view in many ways. Not only should every writer pride themselves on the quality of their writing, but more people connecting with your work means more people buying it. (And, if they enjoy and respect it enough, recommending it to others.) What author doesn't want more sales?

I'm thinking of skipping a developmental edit and going straight for copyediting, but I'm not sure. Can you tell me what my manuscript actually needs?

Right off the bat, let me stress that I don't recommend skipping a developmental edit! Even experienced authors usually need help on a developmental level. It is possible to get good free developmental feedback from experienced beta readers and crit groups, but a professional editor is more likely to catch things they won't and is (hopefully!) more willing to be honest with you about the flaws in your work. Let's say you've gone through a few rounds of informal developmental feedback with beta readers and now you think your manuscript might be ready for copyediting, but you want a professional's judgment to help you decide exactly which level of editing to hire someone for. Or, maybe you think you can only afford one service, not two or three, and are trying to decide which one will best serve the story you've written. Either way, I'm happy to look over the manuscript for you and provide an assessment before we do anything else. This service is outlined on my Rates & Services page.

Will you be my editor through all the stages of editing?

I actually prefer not to do this. You might think that you'd be best served by sticking with someone who already knows your story and what you're trying to achieve with it, and there are many editors who will offer you steep discounts if you hire them as your one-stop shop, but there are serious drawbacks to that approach! It's been scientifically established that the more familiar you get with a particular text, the harder it becomes to spot problems with it. This as true for me as for anyone else. As a result, while I'm happy to be hired for several different services on the same project, the two stages of editing that I try the most to avoid in combination (or at least close proximity) are copyediting and proofreading. If you really want me to do both copyediting and proofreading for you on the same project, I request several weeks between them. This is not only so that you have enough time to address my copyedits but so that my brain has enough time to reset and regain the ability to spot mistakes. In general, though, I find that clients are truly best served by taking advantage of a second set of eyes and expertises for at least one of the stages of editing.

Do you require a deposit?

For most things, yes, but not always. For anything where the bill is less than about $200, I usually prefer to work on an invoicing system. For anything more expensive or more involved, I use a full editing contract, which stipulates that I require a 50% deposit before starting work with the other 50% due upon completion.

Some editors require deposits months in advance to hold your booking in their calendar. I don't; if we've confirmed a booking, it's yours! I reach out to clients about two weeks in advance of our start date to request the deposit and the manuscript I'll be working on. (The deposit is just there to ensure I get paid something for my work in the rare case where a client tries to skip out on their bill!) Before handing over any deposit, I encourage all authors to request a sample edit as part of vetting their chosen editor. That editing sample is how you protect yourself against sending a deposit to someone only to discover later that their work is subpar or that they're not a good fit for you.

I'm not familiar with the terms you've used for different types of editing. Are they sometimes called other things?

Yes! Editing is a global industry with lots of niche areas so "standard terminology" differs. (For instance, while the information below may be accurate for fiction and creative nonfiction, it is not accurate for the world of academia.) Developmental editing is sometimes referred to as content editing, substantive editing, or structural editing, while copyediting is sometimes called mechanical editing or (again) substantive editing. Sensitivity reading, meanwhile, is sometimes referred to as authenticity reading. Then there's the issue of line editing, which is tricky! The definition of line editing—also known as stylistic editing—is necessarily vague and can vary dramatically from one publisher or editor to another. It involves more structural and stylistic elements than just straight copyediting but not as much as developmental editing. Examples of line editing could include maintaining an appropriate language level throughout a manuscript, marking sentences and paragraphs to be deleted because they're off-topic, or re-arranging sentences within a paragraph to improve coherency and flow. Some definitions include it as part of developmental editing, some as part of copyediting, and some as its own step. Some publishers have each of these steps handled by different people, while others have them all handled by the same person. (You can see why I called line editing vague and tricky!) In my experience, most clients who hire freelancers have no interest in paying for line editing as a distinct and separate service, so I usually do line editing as part of my copyediting service. Copyediting and line editing have quite a bit of overlap, so I find it a more intuitive combination, and the definition of copyediting in my Services & Rates page reflects that.

Are you sometimes credited under a different name?

Yes. "Michelle" is my legal name, but I'm not a fan of it. I only use it professionally for continuity reasons, and I prefer to go by "Chelle" everywhere else. As a result, you might see me credited as "Chelle Parker" sometimes, depending on the context in which I originally met the other people on the project.

How do I know if my manuscript qualifies as "novel-length"?

As always, you will find some variation from one source to another as to which word counts get assigned which labels. But generally, in North America, in modern day, the designations are as follows: Flash Fiction: Less than 1,000 words.
Short stories: 1,000 words to 7,500 words.
Novelette: 7,500 words to 17,500 words.
Novella: 17,500 words to 40,000 words.
Novel: Greater than 40,000 words.

Do you charge sales tax on top of your rates?

Nope! In the province of Ontario, where I live, businesses have to be over a certain size to charge sales tax and I'm just a wee freelance editor. (Also, a significant portion of my clients are from outside Canada, so legally I couldn't charge them even if my business was bigger!)

Why can't a developmental edit, copyedit, and proofread all be done at the same time or in a different order?

When it comes to editing, the most efficient route through the process is to work from the macro down to the micro. It's a waste of my time and your money to fix the grammar in even a single sentence when the whole chapter in which it appears might get cut! And waiting until design and layout are finished to start pointing out big problems in the text can dramatically alter the accuracy of the table of contents, the placement of chapter breaks, the placement of illustrations and diagrams, etc., requiring someone to do a lot of extra work that could have been prevented by addressing those issues before the manuscript ever got to that stage. Rewrites also introduce opportunities for new errors, which then require being checked over again. It's in everyone's best interests, and in the manuscript's best interests also, to start with the big-picture problems and only get more specific in a well-organized fashion through discrete stages; otherwise you could wind up stuck in an unnecessarily drawn-out cycle of fixes and corrections that not only makes everyone want to tear their hair out but racks up a lot of expense and could even throw off deadlines.

I'm under a time crunch. Can you start edits on my project right away?

I'm afraid not. Editing doesn't happen overnight! Any time I take on a project, it takes up several weeks in my schedule, and during that time I'm still getting emails from other potential clients who also want me to start right away. I don't like to turn down work (especially since most authors who contact me are doing so because they already think we're a good match, and they're usually right!), so I often book clients for when I'll next be free and those bookings add up. Any editor who is experienced and good at what they do will be in the same situation, so you should always expect to encounter a wait list. It really helps to try to book well in advance of your actual deadline. (How long it realistically takes to publish a book is covered elsewhere in this FAQ.) If this comes as a surprise, or you need an editor ASAP for some other reason, I recommend posting an ad on the Job Board at the Editorial Freelancers Association, which will reach thousands of potential editors. (The EFA even provides a pay guide that lists industry-standard pricing based on regular polls of working editors, which is extremely helpful!) If you give a thorough description of the project, the level of editing you need, and your timeline, editors who fit the bill and currently have time in their schedule (perhaps from a last-minute cancellation!) will contact you and you'll be able to take your pick.

How long does it take to get a book ready for publishing?

Sometimes, when clients contact me, they are shocked by how long my waiting list is; at two or three months long (depending on time of year), it's longer than they expected the whole editing and self-publishing process to take! One of the things I hate breaking to them is that their expectations of how quickly they can get their newly-drafted novel-length project published are nowhere near accurate. It's especially painful in cases where I know they had hoped to have it ready for a particular event or have already started advertising a release date. Because I know this information is not often easy to find all in one place and the process can be extremely opaque to first-time authors, here is a very rough breakdown of how long each step in the editing and self-publishing process for a novel-length project might take:

1. Manuscript Evaluation: Five weeks. (Not everyone chooses to do a manuscript evaluation, but it is helpful. Assume two weeks to assemble a list of potential editors who specialize in this service, between word-of-mouth recommendations and looking through the directories of professional organizations; assume another two weeks to get responses back and pick your favourite. If that editor is free right away, which is unlikely to be the case, the evaluation itself will likely take a week.)
2. Developmental Editing, 1st Round: Six weeks. (Two weeks to assemble your list; two weeks to correspond with them and settle on your favourite(s); two weeks to get samples back and handle the contract; anywhere from one week to one month for the edit itself, depending on the size and complexity of the project and the workflow of the editor you've chosen, but let's ballpark this at two weeks also.)
3. Revisions: One month. (This is extremely variable. How long does it take you to solve big structural problems in your book? Most self-publishing authors are trying to juggle day jobs and kids while they write. Major revisions can take months, or even years, and some authors decide to put a project aside indefinitely until they know how to fix it. One month is pretty generous!)
4. Developmental Editing, 2nd Round: Two weeks. (Most manuscripts don't go through just one round. It's typical for editors to limit the scope of what they point out in a single round of developmental edits to just the biggest, most pressing issues, in order to avoid overwhelming the author. Once those are taken care of, subsequent rounds of dev edits can move on to smaller issues. For the purposes of this breakdown, let's assume that your manuscript only does two rounds.)
5. Revisions: One month.
6. Line Editing: Seven weeks. (Do you hire someone to handle this step separately, or do you try to find an editor who combines line editing with copyediting? I do, but this is not universal. If done separately, assume a month to find and book an editor, as in the examples above, then a week for the sample, and then two weeks for the real thing.)
7. Revisions: Let's ballpark handling line edits at about two weeks!
8. Copyediting: Seven weeks. (Once again, assume a month to find and book an editor, as in the examples above, then a week for the sample. The real thing can take anywhere from one week to one month, depending on the size and complexity of the project and the workflow of the editor you've chosen, but let's ballpark it at two weeks also.)
9. Revisions: Let's assume handling copyedits will take roughly two weeks.
10. Layout & Cover: Assuming you want the final product to look professional, and therefore you hire a professional, this step can also take several weeks! There will be multiple rounds of discussion and sending drafts to you for feedback, so let's ballpark this at a month.
11. Proofreading: Six weeks. (A month to settle on your preferred editor, a week for the sample, and then a week for the proofread.)

I think I want to hire you. What does the process of working with you look like?

Here are the general steps that you can expect working with me to follow:

1. You fill out the form here on my website, which provides me with some basic information about your project and what you're looking for.
2. I respond and we discuss, answering your questions and clarifying anything that needs it. (Maybe you're not sure what your manuscript needs. Maybe you've checked the "copyediting" box but actually want help with a developmental issue. Maybe you need something done ASAP and I can't accommodate. Who knows!)
3. Once we've settled on an action plan (including what service you should start with), I'll book you in my calendar for a free sample edit. (Unless you want a manuscript evaluation or sensitivity read; those don't come with samples.) Sample edits are discussed further elsewhere in this FAQ.
4. Once the sample edit is complete and returned to you, you can ask questions about it and we'll mutually decide if we're a good fit. I'll also confirm the total cost of the service you're hiring me to perform. (Though the rates provided on my Services & Rates page are written such that this can be calculated before you ever reach out to me.)
5. If we move forward, I'll book you in my calendar for the full edit. (Or the manuscript evaluation, or the sensitivity read.)
6. Two weeks before the start date we agreed on, I'll email you to request your manuscript so that I can calculate the word count and draft our contract. Whatever version you send me at this stage is the version I'll be working on, so make sure it's ready to go!
7. I send you the contract electronically through Adobe Sign. It will include the total cost of the service you've booked and the deposit amount. The deposit needs to be sent before the start date in the contract. This is your chance to ask me any questions about the contents of the contract! Then you sign it (also electronically) and send payment.
8. On the start date stipulated in our contract, I'll start work and email you to let you know! When I edit, I do multiple "passes" of the manuscript, going through it from start to finish and double-checking (or triple-checking!) my work and my notes. As I work, I might need to email you with some questions, but there shouldn't be very many.
9. Once work is complete (on or before the due date in the contract), I'll email you again to let you know, and I'll send you a watermarked PDF containing part of the edited version of your project. This is called "proof of work". At that point, the remainder of the cost of the service is due!
10. Once I've been paid in full, I'll send you the full edited version, along with any other relevant documents. I'll also likely send you a general guide outlining how best (in my experience!) to approach revising the manuscript based on my edits and comments.
11. After your project has been returned to you, you start revisions! If you have questions, I am always available by email to answer them.
12. Once you're done revisions, you have some decisions to make. Are you done with that stage of editing and it's time to move on to the next? Or do you think you need to hire me to do another round? When it comes to both dev editing and copy editing, most manuscripts require more than one round of each, and you're always welcome to hire me for follow-up rounds. (In the case of copyedits, you even get a substantial discount if you do!)